DocuSign
The DocuSign IMPACT program provides Big West Rotaract Foundation with access to an industry-leading electronic signature platform for volunteer waivers at service projects, parent permissions slips for youth mentorship activities, and more!
Use Cases
Chartering a new Rotaract Club
The Rotaract Club Certification Form requires the signatures of the Rotaract Club's Charter President, the Club Advisor, the President(s) of the sponsor club(s), and the Rotary District Governor. Docusign can speed up the signature collection process by allowing Rotaractors & Rotarians to sign the form electronically.
Interact Stayovers
Every year, the Rotaract Clubs at UC Berkeley & UC Davis organize Interact Stayovers. Interactors from 6 Northern California Rotary Districts spend the weekend on campus to learn about college life and develop leadership skills. Rotaractors host Interactors overnight in their dorms & apartments. Both clubs adopted Docusign to streamline the distribution & collection of liability waivers, parent permission slips, and emergency contact forms (approx 200 envelopes).
Every semester, 60 high school students from Interact Districts throughout the Bay Area to spend an exciting, educational, fun-filled weekend in Berkeley. During the Stayover, Rotaract members lead high school students in a variety of workshops and panels to educate the future generation on the importance of service, to teach leadership skills, and to encourage meaningful friendships. Interactors also participate in fun activities such as the Big C Hike, Scavenger Hunts, and skits to help build a relationship between Rotary, Rotaract, and Interact.
Benefits of DocuSign Adoption
Convenience for Interactors & their parents: Interactors avoid the hassle of printing, signing, and carrying paper documents to the event. Parents can easily sign using their phone or computer.
Convenience for Rotaractors: Rotaractors avoid the hassle of collecting, reviewing, & sorting paperwork during the event. After the event, Rotaractors avoid the trouble of scanning paper forms for storage.
Peace of mind: Event organizers can verify that all paperwork is fully and properly completed before Interactors arrive. This reduces the risk that an Interactor fills out paperwork incorrectly or forgets to bring it with them entirely.
Accessibility & Compliance: Digital forms are readily accessible in an emergency, and can be securely shared with stakeholders without scanning or printing physical copies. Big West Rotaract stores all paperwork for the legally-mandated retention period.
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